Ethics Policy

Introduction

Online Account Entry (OAE), operated by Outsource Professional Directors (OPD) Limited, upholds the highest standards of ethical conduct in all aspects of its operations. Ethics are at the heart of our business, ensuring transparency, fairness, and responsibility in all our interactions with clients, employees, regulators, and partners.

Purpose

This Ethics Policy establishes the principles and expectations that govern professional and moral conduct within OAE. It ensures that our decisions and actions reflect our commitment to integrity, accountability, and respect for all stakeholders.

Scope

This policy applies to:

• All employees, directors, contractors, consultants, and affiliated entities.

• All business operations across the UK, Germany, Ghana, and other jurisdictions in which OAE operates.

Ethical Principles

1. Integrity and Honesty
   Every action and decision must be guided by honesty, transparency, and fairness.
   OAE prohibits misrepresentation, manipulation, and any activity that undermines client trust.

2. Objectivity
   All employees must make decisions based on facts, evidence, and professional judgement, avoiding conflicts of interest and personal bias.

3. Confidentiality and Privacy
   Sensitive information must always be protected and only disclosed when legally required or authorised.

4. Competence and Professional Behaviour
   Employees must maintain a high level of professional competence through continuous learning and adherence to accounting, bookkeeping, and compliance standards.

5. Social Responsibility
   OAE recognises its broader social responsibilities, supporting ethical labour practices, sustainable development, and environmental stewardship.

Conflicts of Interest

Employees must disclose any relationship or activity that may create a conflict between personal interests and the company’s duties.
Failure to disclose conflicts may result in disciplinary action or termination.

Gifts and Hospitality

Employees must not accept gifts, favours, or hospitality that could influence or appear to influence professional judgement or integrity.

Whistleblowing

OAE encourages employees to report unethical conduct or policy breaches without fear of retaliation. Reports will be investigated confidentially and fairly.

Compliance and Monitoring

The Compliance Officer and Senior Management are responsible for ensuring this policy is implemented and adhered to across all departments.